Policy

Introduction:

The welfare of children and young people is paramount, and Liverpool Educational Grants Charitable Trust (LEGCT) expects all grant-funded activities involving them to be safe, well planned, and properly supervised. Although we do not organise or directly deliver activities or undertake visits, we have a duty to remind recipients of LECGT funding that they are responsible for implementing health and safety measures for all funded work. It is also important to consider the welfare of adults, such as staff and volunteers, who will be involved in supporting funded events.

The requirements outlined in this document are advisory and serve as guidance only. They apply to any activity, visit, trip, event, or initiative funded wholly or partly by a LEGCT grant. Nevertheless, the ultimate responsibility lies with recipients of LEGCT funding to ensure suitable measures are in place.

This guidance applies to:

• Liverpool schools receiving LEGCT grants;
• Organisations delivering activities on behalf of funded schools, and
• Individual students or student groups receiving awards.

Grant recipients should ensure that:

• The event or activity is appropriately planned, inclusive, and accessible to all participants, taking into account any additional needs, disabilities, or medical conditions, with reasonable adjustments made where necessary;
• Health & Safety policies and procedures are in place and followed;
• Risks are identified, assessed, and managed proportionately;
• Safeguarding policies and procedures are in place;
• Activities comply with relevant UK legislation and school or organisational policies;
• Required permissions and consents are obtained;
• Appropriate first aid provision and clear emergency procedures are in place, and
• The activity or event is covered by appropriate insurance.

NB: (1) A checklist is set out in Appendix One. (2) For further information regarding safeguarding and risk assessment, please refer to the LEGCT separate advisory document.

Evidence and Assurance:

Acceptance of LEGCT funding by recipients confirms full responsibility for health and safety measures being in place.

Before releasing funds, LEGCT may request confirmation that the necessary health and safety measures are in place, evidence of insurance, and that a responsible lead has been appointed.

Changes to this Policy:

This health and safety guidance document will be regularly reviewed and may be updated from time to time. Updates will be posted on the LEGCT website with a revised issue date.

Heath & Safety Checklist

Planning and Risk Assessment:

☐ A suitable and sufficient risk assessment has been completed
☐ Risks have been identified, assessed, and appropriate controls implemented
☐ Risk assessments are reviewed and updated as necessary

Compliance:

☐ Activities comply with all relevant UK health and safety legislation
☐ Safeguarding and equality requirements are met
☐ Relevant policies and procedures are up to date

Safeguarding:

☐ A current safeguarding policy is in place
☐ Staff and volunteers understand safeguarding procedures
☐ Appropriate DBS checks have been carried out where required
☐ Clear reporting procedures for concerns and incidents are in place

Supervision and Staffing:

☐ Appropriate staff-to-child ratios are maintained
☐ Staff and volunteers are suitably trained and competent
☐ Clear supervision arrangements are in place at all times

Insurance:

☐ Valid public liability insurance is in place
☐ Employer’s liability insurance is in place (if applicable)
☐ Insurance adequately covers the planned activity

Venues and Equipment:

☐ Venues are safe, suitable, and compliant with relevant standards
☐ Equipment is safe, well-maintained, and fit for purpose
☐ External providers meet appropriate safety standards

Visits and Off-Site Activities (if applicable):

☐ Visits are properly planned and risk assessed
☐ Travel arrangements are safe and appropriate
☐ Parental/carer consent has been obtained where required

First Aid and Emergencies:

☐ Appropriate first aid provision is in place
☐ Staff know emergency procedures
☐ Emergency contact details are accessible
☐ Incidents are recorded and managed appropriately

Inclusion and Accessibility:

☐ Activities are inclusive and accessible
☐ Individual needs, medical conditions, and disabilities are considered
☐ Reasonable adjustments have been made where required

Issued: 12th October, 2026